Ultimate Corporate Relocation Guide

When It Comes to Companies, What Is the Process of Relocation Like?

Everyone who’s done it at least once in their life knows that organizing a move can be a challenging and stressful task. It’s never really just packing and getting to a new place. There are a lot more things to consider. And when you’re planning to transfer an entire office, there are even more things to think about. You’re not only changing your business address, but you’re also changing your employees’ lives.

So, how does employee relocation work? Whatever the reason for the move is, the corporation has to transfer a certain number or all of its employees to a new branch. Business owners are the ones who decide on who are the potential candidates that would be beneficial to the new branch in order for their business to function properly. Of course, at the end of the day, it’s the employee’s decision to move to another state.

Understanding the Costs and Timelines of Corporate Relocation

When planning a corporate relocation, it is critical to consider both prices and timetables. On average, relocating an employee within the United States costs roughly $97,149, which includes moving expenditures and housing changes.

Creating a Corporate Relocation Package Will Help Employees Decide on the Transfer

When an employee is asked to move for a job, the first thing they wonder is – what should I ask for corporate relocation? What does relocation mean in a job? Sure, they won’t have to think about getting a job in a new city, but it will still be a difficult decision to make, especially if they were to relocate with kids. That’s why it’s important to create a special relocation package that outlines all details of the transfer as well as the financial benefits.

Incentives for Transfer Candidates Should Match Their Circumstances

Before you contact a company like Flat Price Auto Transport and Moving, you should know that there is a wide range of benefits and incentives you can cover with the package, and you should create it according to the specific situation of the chosen candidates. Besides taking care of certain expenses, you can offer other incentives that will help the candidate make their final decision on leaving their home.

You should think about offering child care or elder care assistance in the new community, as well as job support for their spouse who will most likely have to leave their current place of work. It’s a good idea to also provide a temporary home because house-hunting can sometimes last for months. If it’s a move on the global level, you should offer international cultural training to help them adjust. In one way or another, the expenses for the long-distance moving services should be reimbursed, including the transport of their vehicle by an auto-transport company.

The Three Main Types of Coverage Packages for Transferring Candidates

When it comes to the policy of transferring a part of your business to another place, there are three types of coverage packages you can think about:

• The lump sum is the oldest model of coverage that is slowly going out of use. It entails that there is a single payment of money and that the corporation has a fixed amount specifically for this situation. With that money, it is up to you to find the cross-country movers fit for the job.
• Managed budget package is a new model of coverage that is starting to be implemented more and more these days. You will receive a single payment of money again, but you will also be provided with professional movers that will help you with everything concerning the move.
• A fully covered package is a policy usually for employees in high-level positions, and it entails exactly what it sounds like – everything is covered by the company, from the initial planning to the expenses.

The Best Way to Handle a Corporate Relocation Is to Start Planning Ahead

As you can probably tell by now, relocating your business is not something that can be handled by organizing a last-minute move without the help of long distance movers. If you need a few weeks in order to prepare for an efficient move privately, for a corporation, you will need at least a few months to plan everything accordingly, or even more if it’s a global transfer. So, start planning in advance so you can discuss it with your staff and take care of everything on time.

Research Is Key for Good Experience With Professional Movers

It’s a nice thing to help out a newbie company, but when your business is in question, the best thing to do is to go for a reputable long-distance moving company that has years of experience and service. Then you will be sure they know how to handle a demanding move such as transferring office spaces and that you avoided falling victim to any relocating scams.

You can research yourself or ask for recommendations – it’s a good idea to contact a business partner that you know has gone through this process. To check if a company is legitimate, you should ask to see an insurance certificate. Checking that they have a legitimate insurance policy will protect your property from any damage that could occur during loading and unloading.

Determine the Needs to Find the Best Long-Distance Moving Company Easy

Relocating offices without professional help is almost impossible, whether you’re a small business owner or a CEO of a global corporation. It’s a good idea to go for one company that can take care of every service you require rather than using several providers. So, before you contact your chosen professional movers, figure out what kind of assistance you need.

If you’re relocating to a smaller office, you’ll probably be left with excess chairs, desks, and electronic devices – storage service is the best way to solve this problem. If there are vehicles that need to be moved, contact a car shipping company that will provide auto-transport services for you. For the most valuable cars, you should also think about getting enclosed transport.

Think About Hiring a Professional Service for Packing

For bigger moves, especially if they’re on the global level, relocating furniture from the office sounds like an exhausting thing to do. That’s why you should think about booking packing services and letting your movers take care of everything. But, if your business is on a smaller scale, it is possible to go without it – you just need to know all the essentials for packing efficiently.

So, let’s do a quick crash course if you’re up for doing it DIY-style. First things first, decluttering the space is recommended before any packing starts for obvious reasons – you will have less to pack. Get packing supplies such as boxes, bubble wrap, packing paper, and packing peanuts. Take special care when packing fragile items, and also use anti-static bubble wrap for wrapping electronics. Remember, if it becomes too much to handle at any point, you can opt for professional help.

Contact Your Affiliates and Take Care of Important Documents

To make things easier for you, we’ve compiled a list of everyone you should contact and inform about the change of address:

• Business partners,
• Clients and other work affiliates,
• Insurance companies,
• US Postal Service,
• IRS.

Now is a good time to also remind you to transfer your utilities because it’s one of the most important things to take care of in order for your business to start working as it should. And while we’re on the topic of things no business can go without, it’s good to mention that you should organize your important documents. Make a binder with documents to ensure they stay in one place, and always know exactly where they are throughout the whole process.

It’s Time to Decorate the New Office to Ensure a Productive Working Environment

Once your office has a new address, it’s time to think about the most fun part – how to decorate it. It’s important to always deep clean the space before the move-in, and you should also think about getting some new furniture or at least a few plants.

Having the new space a bit different than your old one can boost morale and productivity, but you also shouldn’t make too many changes. The seating arrangements should probably stay the same because they are organized according to functionality. Once everyone settles in, it’s back to business as usual!

Making Corporate Relocation a Smooth Experience

Navigating the complexities of corporate relocation can be challenging, but with careful planning and the right support, you can ensure a seamless transition for your business and employees. From crafting tailored relocation packages to choosing a reliable moving and auto transport company, each step is crucial for a successful move. By prioritizing employee well-being and maintaining open lines of communication throughout the process, you can alleviate the stress associated with relocating and foster a positive experience.

If you’re ready to take the next step in your corporate relocation, let Flat Price Auto Transport and Moving handle your logistics. Our experienced team specializes in making your move smooth and efficient, allowing you to focus on what matters most – your business. Contact us today for a free quote!